In today’s’ rapidly changing world-of-work, organizations need to ensure that they have up-to-date and future-proof role profiles. As virtual and digital work becomes the new normal, talent professionals must revisit old job definitions and success profiles (and profiling) to guarantee that their companies’ talent roadmap is well laid out.
So, given the essential nature of role profiling and job analysis it makes sense to convert this often highly time consuming and manual process into something more efficient and virtual.
In today’s’ post, we examine TTS’s platform for virtual success profiling, TTS-Define.
Beyond manual profiling
Traditionally, profiling a position would involve plenty of paperwork, back-and-forth emailing, and the ever-present risk of a critical piece of information getting lost in the process. An additional risk is lack of consistency in profiles. Manual or semi-manual processes invite individual interpretation and variation. So, depending on who is conducting the profiling session, the resulting profile may not be comparable with those created by someone else.
Because of these and other challenges, we decided to develop a more consistent, more efficient and more secure profiling method. By moving away from manual methods and embracing emerging online technologies, we could help our clients to create company-specific profiles without the hassle and risk associated with outmoded techniques.
By housing the profiling process online, clients have a digital, secure database of all role profiles. What’s more, the system, which we call tts define, guides the profiling process using best practice guidelines to deliver an ultimately more professional and efficient product.
The tts define system was built with the central assumption that organisations always benefit from using competency frameworks that are compatible with (or even based on) scientific assessments. Clients of tts define can use validated and robust competency libraries like the Saville Wave or Aon / cut-e shapes frameworks to define critical and important job-specific competencies. If they have pre-existing competency structures, these can also be incorporated into the system.
The advantage of this approach: job profiles are not only linked to skills, qualifications, and organisational levels. Candidates can also be assessed for job match using best-of-breed psychometric tests.
Quick, efficient and virtual profile creation
One of the key benefits of using a profiling tool like tts define is the sheer speed and efficiency of the profiling process. Because SMEs and managers can be included in the profiling session online, the entire profiling session can be controlled remotely and won’t depend on all participants’ diaries lining up (always a near-impossibility in our time-pressured professional lives).
Once participants have been selected (depending on their expertise) for different contributions to the profile, they are guided through the process quickly and effortlessly. Using an innovative digital version of traditional card-sort techniques, SMEs can assign and rank competencies that are most relevant for job success.
Because all participants’ contributions are stored and collated, the IO professional’s work-load and risk of missing data is substantially reduced. Another advantage: because less time is spent on the logistics of a profiling session, more time becomes available for real value-adds, such as reviewing profile consistency and ensuring full participant involvement.
Once profiles have been finalised, the process comes full circle by directly informing assessments using the TTS-Assess system.
Of course, because the entire process is conducted virtually, there is no need for face-to-face, in-person meetings.
Integration with the O*Net job library
In a fast-changing world of work where new roles and jobs arise seemingly overnight, it is important to ground one’s role profiles within a larger career context. To this end, TTS has also recently integrated the Define platform with the world-leading O*Net job classification library.
Now, when SMEs or analysts perform analysis, they can classify the profiled role according to the thousands of jobs listed in the O*Net library. Not only does this allow for more thorough research and trends analysis regarding our clients’ job roles and families, but profilers can also access the vast database of job details and descriptions via the TTS-Define platform, thus making the full analysis of any given job far easier.
At TTS, we’re proud of having created a best-of-breed, virtual solution to the vital need of success profiling and job analysis. In the TTS-Define platform, our clients have a future-proof method of conducting best practice, assessment-aligned role profiling that is fully aligned with international benchmarks of job classification.
If you enjoyed this article and would like to know how you can use TTS-Define to make your profiling processes more efficient and aligned with best practices, drop us a line at firstname.lastname@example.org. We are looking forward to consulting with you!